Six contracting companies were recently approved by a qualifications committee to submit bids:
- Denark Construction of Knoxville,
- J & J Contractors of Chat-tanooga,
- Merit Construction of Knoxville,
- Retenbach Constructors of Knoxville,
- Rouse Constructors of Knoxville and
- Tri-Con Inc. of Cleveland.
The school board approved Upland architect Brian Templeton’s request to turn over relevant documents to the six companies to begin the bid process.
According to a timeline created by Templeton, the construction documents’ date of completion is set for around Aug. 21.
The documents will then be issued to the general contractors, the city of Cleveland for code review and the fire marshal. A pre-bid meeting will occur around Sept. 4. Bidders will have the opportunity to visit the project site before the submission of bids.
The schedule suggested the school board open bids on Sept. 18. A recommendation to award will take place at a special called meeting on Sept. 22. A preconstruction meeting will occur around Oct. 2 to execute the contract.
Templeton said the best-case scenario will have the gymnasium complete by December 2015. He reminded school board members inclement weather could delay construction.
A total of seven bid alternates were included in Templeton’s presentation. He provided a rough cost estimate with each additional alternate. Possible additions to the construction contract included:
- A 3,500-square-foot weight room, $500,000;
- The renovation of the cardio and aerobics room underneath the gymnasium lobby, $150,000 to $200,000;
- Acoustical wall and ceiling treatment inside the gym, $40,000 to $50,000;
- Wall and floor finish upgrades, $50,000 to 100,000;
- Construction of a canopy to connect the gym lobby and science wing, $35,000 to $45,000;
- Architectural fencing and gates between the gymnasium and the science wing, $15,000 to $20,000; and
- A cooling tower screen wall, $15,000 to $20,000.
Templeton said he would like to get as many of the bids included in the final price as possible without going over the cap price.
“The big one, as you can see is the weight room. That is really the big ticket item,” he said. “That is probably the biggest challenge to get in, but it depends on how you prioritize things.”
Ringstaff said the gymnasium needs to have good acoustics so the large structure can be utilized as a multipurpose facility.
“When we look at this, we also try to look at things that can be easily identified and added back,” Templeton assured. “Then you are not compromising the potential of the facility.”